Certified Translation Services You Can Rely On
Fast, accurate certified document translation prepared for USCIS, UKVI, IRCC, and ECFMG. Completed by professional human translators and delivered within 24 hours for documents up to 3 pages, at $22.99 per page.
QUICK ANSWER What is a certified translation?
A certified translation is a complete English translation of an official document, paired with a signed statement confirming the translation is accurate and complete. USCIS and other immigration authorities require one for any non-English document. At Pro Translation Service, a professional human translator produces every certified translation and formats it to match your original. The price is $22.99 per page, and if an authority rejects the translation because of our work, we refund your order in full.
Why Choose Our Certified Translation Services?
Accuracy, speed, and compliance on every order, backed by a 100% acceptance guarantee.
Quality You Can Count On
A quality check before delivery confirms that names, dates, stamps and layout match your original, so your documents are ready for official use.
Language Experts
A professional translator fluent in the source and target languages handles your document, ensuring natural tone and contextual accuracy.
Fast, Reliable Delivery
Documents up to 3 pages are delivered within 24 hours, and a 12-hour rush option is available for urgent filings.
Affordable Pricing
No hidden fees. Simple flat-rate pricing: $22.99 per page for certified documents and $0.05 per word for standard ones.
100% Acceptance Guarantee
If USCIS, UKVI, IRCC, ECFMG or another authority rejects your translation because of the translation, send us the notice and we refund your order in full. Free revisions are included for 14 days after delivery.
Secure & Confidential
Bank-level encryption and strict confidentiality protect every document you upload to us.
Certified translation for every document
Formatted to match your originals and prepared for immigration, academic, and legal submissions.
Birth Certificates
USCIS-ready birth certificate translation with full certification.
Birth certificate translation →Marriage Certificates
Certified marriage certificate translation for spousal petitions.
Marriage certificate translation →Divorce Decrees
Accurate divorce decree translation for legal and immigration use.
Divorce decree translation →Academic Records
Diplomas, transcripts, and degrees translated for WES and ECE.
Academic translation →Medical Documents
Certified medical and ECFMG document translation by specialists.
Medical translation →Legal Documents
Contracts, affidavits, and court records translated and certified.
Legal translation →Police Clearance
Police clearance certificate translation for visa applications.
Police clearance translation →Every Document Type
Browse the full list of documents we translate and certify.
All documents we translate →Translations for every immigration authority
Certified to meet the exact requirements of the authority you are filing with.
How it works
From upload to certified delivery in four steps, most documents back within 24 hours.
Upload
Send a photo or scan of your document and tell us the target language.
We translate
A professional human translator produces a full, accurate English translation of every page.
Certify & review
We add the signed Certificate of Accuracy and run a quality check.
Delivered
You receive your certified PDF within 24 hours, ready to submit.
Simple, flat-rate pricing
One clear per-page rate with certification always included. Add speed or proofreading only if you need them.
- Signed and dated Certificate of Accuracy
- Translated on official letterhead
- Format matched to your original
- Full refund if an authority rejects it
- Revisions for 14 days after delivery, Free
Optional add-ons
No hidden fees. If the authority your translation was prepared for rejects it because of the translation, send us the rejection notice and we will refund your order in full. Free revisions are included for 14 days after delivery; after that, a small revision fee applies.
What a valid certified translation must include
Authorities reject translations that are missing required elements. Here is exactly what a compliant certified translation contains, and why some get rejected.
Must include
- A signed and dated Certificate of Accuracy
- Translator name, signature, and contact details
- A statement that the translation is complete and accurate
- Every stamp, seal, and handwritten note translated
- Layout that mirrors the original document
- The full document, with nothing summarized or omitted
Why translations get rejected
- The certification statement is missing or unsigned
- Machine or AI translation was used
- Stamps, seals, or notes were left untranslated
- The translation is incomplete or summarized
- Formatting does not match the original
- Self-translated where the authority does not allow it
These elements follow each authority's published standards, including the USCIS rule under 8 CFR 103.2(b)(3).
Certified, notarized, apostille, and sworn translation
These four are often confused but serve different purposes. Most US filings need a certified translation; the others apply in specific situations.
| Certified translation | Notarized translation | Apostille | Sworn translation | |
|---|---|---|---|---|
| What it is | A translation with a signed statement of accuracy | A notary verifies the signer's identity | Government authentication of the original public document | A translation by a government-authorized sworn translator |
| What it certifies | Accuracy and completeness of the translation | Identity of the person signing, not the translation | Authenticity of the issuing authority on the original | Legal validity of the translation in the destination country |
| Who provides it | Professional translator or agency | A notary public | A designated state or federal authority | A court-appointed or state-authorized translator |
| For USCIS filings | Yes, this is what USCIS requires | Not usually required | Applies to the original, not the translation | Allowed with a certification statement |
| Typical use | US immigration, academic, legal filings | Some legal or international procedures | Using a document abroad under the Hague Convention | Courts in many EU and Latin American countries |
| Turnaround with us | From 24 hours | Ask us before you order | Varies by authority, we can guide you | Depends on language and destination |
Not sure which one you need? Contact us with your destination and document type, and we will confirm the exact requirement before you order. Authorities publish their own rules; the UK, for example, sets them through UK Visas and Immigration.
Pro Translation Service vs the alternatives
How a certified translation from us compares to a typical online service and to doing it yourself with machine translation. Competitor prices as of October 2026.
| What matters | Pro Translation Service | Typical online service | DIY / machine translation |
|---|---|---|---|
| Translated by | Professional human translator | Varies, often outsourced | Software only, no human |
| Certificate of Accuracy | Included, signed and dated | Sometimes an extra charge | None |
| Prepared for | USCIS, UKVI, IRCC, ECFMG | USCIS only or limited | Often rejected |
| Price per page | $22.99 flat | About $25 to $40 | Free but high risk |
| Standard turnaround | 24 hours (up to 3 pages) | 24 to 72 hours | Instant but inaccurate |
| Rush option | 12 hours, +$7 / page | Limited or costly | Not applicable |
| Free revisions | 14 days after delivery | Varies by provider | None |
| If an authority rejects it | Full refund | Varies by provider | No recourse |
| Hidden fees | None | Common | Not applicable |
Comparing specific named providers? See our detailed provider-by-provider breakdown on the immigration authorities page.
Reviewed by language professionals
Our certified translations are produced and reviewed by qualified linguists and certified translators.
Emily Moorlach
Emily Moorlach, CT is an ATA-certified French-to-English translator and editor with a Bachelor's degree in French and Accounting from Iowa State University. She specializes in certified translation of vital and academic records, having translated over 1,800 pages of official documents from 16 French-speaking countries, along with sustainability, travel, and marketing content for international clients. Emily has also provided subtitling and quality control for Netflix through its localization partner Plint, and her published translation work includes articles for the Lebanese newspaper L'Orient-Le Jour and the Swiss newspaper Le Temps.
View profile →
Luisa Cambilargiu
Luisa Cambilargiu is a Rome-based English/French to Italian translator with 20 years of translation experience, specializing in corporate communications, economics and finance, and regulatory affairs. Her professional background includes over a decade in quality assurance and regulatory affairs at Stryker, a global medical device company, giving her particular insight into medical and healthcare terminology. Luisa is a member of Translators Without Borders and AITI, the Italian Association of Translators and Interpreters.
View profile →What our clients say
Hear from real people who trusted us with their certified translations for USCIS, UKVI, IRCC, and ECFMG.
ECFMG is strict. My medical diploma was perfect, and they flagged the exact sections ECFMG checks. Worth every cent.
Verified ReviewUsed them five times now. Always fast and accurate. This time a police clearance, accepted by USCIS with no issues.
Verified ReviewECFMG is strict. My medical diploma was perfect, and they flagged the exact sections ECFMG checks. Worth every cent.
Verified ReviewUsed them five times now. Always fast and accurate. This time a police clearance, accepted by USCIS with no issues.
Verified ReviewThey arranged a sworn translation for the IND in the Netherlands and walked me through every step. Highly recommend.
Verified ReviewProfessional license for a work visa in France, delivered in 12 hours with a digital stamp. They even handle reverse pairs.
Verified ReviewThey arranged a sworn translation for the IND in the Netherlands and walked me through every step. Highly recommend.
Verified ReviewProfessional license for a work visa in France, delivered in 12 hours with a digital stamp. They even handle reverse pairs.
Verified ReviewFrequently asked questions
How much does a certified translation cost?
Flat-rate pricing with no hidden fees:
- $22.99 per page for a certified translation, certification included
- +$7.00 per page for 12-hour expedited delivery
- +$10 per order for optional extra proofreading
How fast can I get my translation?
Standard delivery is within 24 hours for documents up to 3 pages. Need it sooner? Our 12-hour rush option is +$7.00 per page. Longer documents get a delivery time with your quote, confirmed before you pay.
Does your translation meet USCIS requirements?
Yes. Every certified translation is prepared to follow USCIS requirements (see the USCIS Policy Manual guidance on evidence and translations) and includes a signed Certificate of Accuracy. We back it with a 100% acceptance guarantee: if USCIS rejects it because of the translation, send us the rejection notice and we will refund your order in full. Free revisions are included for 14 days after delivery; after that, a small revision fee applies.
What is the difference between certified, notarized, apostille, and sworn translation?
- Certified: a signed statement that the translation is accurate, what USCIS requires
- Notarized: a notary verifies the signer's identity, not the translation
- Apostille: authenticates the original document for use abroad
- Sworn: done by a government-authorized translator, used in some countries
How do I order and what do I need to send?
- Upload a clear photo or scan of your document
- Choose the language and your delivery speed
- Check out, then we translate, certify, and email your PDF
Are your translations done by human translators?
Always. Every certified translation is completed by a professional human translator, never by machine or AI translation. Pro Translation Service is a member of the American Translators Association (ATA), and several of our translators hold ATA certification.
Is pricing per page or per word?
Certified translations are billed per page at $22.99, where a page is up to 250 words. Standard, non-certified translation is billed per word at $0.05. We confirm the exact count before you pay.
Do you offer notarization, apostille, or sworn translations?
Certified translation covers most US needs, and USCIS does not require notarization. If your case also involves an apostille or a sworn translation for another country, contact us before you order and we will tell you what we can provide. Canada, for example, publishes its translation rules through IRCC. Contact us with your case and we will confirm what you need.
What happens if USCIS sends an RFE about my translation?
Send us the RFE. If it concerns our translation, we correct it and return it within your response deadline. Revisions are free for 14 days after delivery; after that, a small revision fee applies. If USCIS rejects the translation because of our work, send us the rejection notice and we will refund your order in full.
How do I receive my translation, and can I get a hard copy?
You receive a digital PDF by email on official letterhead with the signed Certificate of Accuracy attached, ready to print or submit online. We do not mail hard copies.
Can I order several documents in one order?
Yes, and it is usually faster than ordering them one by one.
- Upload as many documents as you need in a single order.
- Orders of more than 3 pages get a confirmed delivery time with your quote.
- They are translated concurrently, so a ten-document order is not ten times slower.
- Every page is billed at the same flat $22.99 rate.
Do you translate from English into other languages?
Yes. We translate both into and out of English across 100+ languages, including reverse pairs such as English to Spanish or English to Arabic. Tell us the source and target language at checkout and we confirm coverage and price.
Everything you need to know about certified translation
Tap any topic to read the full guide on this page, no page reload needed.
What makes a translation certified
Read more →Translations for WES, ECE, and universities
Read more →How names, dates, and numbers are handled
Read more →Stamps, seals, and handwriting
Read more →How the translation mirrors your original
Read more →How your documents stay private
Read more →Country-specific and religious certificates
Read more →Tips for a fast, clean order
Read more →What makes a translation certified
Certified means accountable, not fancy or expensive.
- A certified translation is a full rendering of the original, with nothing summarized, plus a signed statement of accuracy.
- USCIS sets the US rule under 8 CFR 103.2(b)(3): the translator must be competent in both languages and certify so in writing.
- No license, exam, or membership is legally required; the signed certificate is what carries the weight.
- A missing, unsigned, or undated certificate usually leads to a Request for Evidence, even when the translation is accurate, and USCIS may also deny the application.
- Certification is included free with every certified order, never billed as an extra.
- The same certified file can often be reused for more than one application for the same person.
Translations for WES, ECE, and universities
Immigration is not the only place certified translations are required.
- WES says a translation is usually not needed, but when your records are not in English it asks for a word-for-word translation by a professional translator.
- ECE accepts word-for-word translations, including ones you prepare yourself, so check each evaluator's rules first.
- Universities and employers often ask for the same when you studied or worked abroad.
- We translate degrees, transcripts, and mark sheets to match the original layout for easy verification.
- Provisional certificates and medium-of-instruction letters are covered too.
- Some evaluators want the translation sent alongside the original, and we format for that.
- Order the translation with your evaluation so both arrive in time.
How names, dates, and numbers are handled
Small details cause big delays, so we handle them with care.
- Names are transliterated consistently and matched to your passport spelling.
- Dates and numbers are shown in the destination format without changing their meaning.
- Addresses and place names are translated and kept identical across every document.
- Official titles and honorifics are kept, with a note where no English equivalent exists.
- Currency and measurement units are labeled, never silently converted.
- Share your preferred spelling of names up front so nothing is mismatched.
Stamps, seals, and handwriting
Officers compare the translation to the original, so nothing is skipped.
- Every stamp, seal, watermark, and handwritten note is translated, never omitted.
- Illegible marks are labeled clearly, never guessed.
- Reverse-side seals and margin notes are included where they appear.
- Security features such as holograms and embossing are noted in the translation.
- If part of the original is cut off in your scan, we flag it so you can resend a full image.
- Summaries are never accepted; the document is rendered in full.
How the translation mirrors your original
Layout matters as much as words for a clean review.
- The translation mirrors your original layout, tables, and field labels.
- It is delivered on official letterhead with the Certificate of Accuracy attached.
- This lets an officer place the translation beside the original for side-by-side review.
- Multi-column and tabular documents keep their structure so fields line up.
- Page breaks follow the source, so a three-page original returns as three clear pages.
- A clean, matching format is one of the simplest ways to avoid a Request for Evidence.
How your documents stay private
Immigration documents are sensitive, and we treat them that way.
- Uploads travel over an encrypted, secure connection.
- Files are stored in restricted-access systems, seen only by your translator and reviewer.
- Payment is processed over a PCI-compliant, encrypted checkout.
- We never sell or share your personal data.
- You can request deletion of your files once your order is complete.
- Only the people assigned to your order can open your documents.
Country-specific and religious certificates
Some documents have no direct English equivalent, and that is fine.
- Religious and civil certificates such as a Nikah Nama or Kabin Nama are translated in full and mapped to their Western equivalent.
- Family registers and household books are rendered with every name and relationship preserved.
- Hijri and Bengali calendar dates are converted, with the original date shown in brackets.
- Patronymic and single-name conventions are preserved and explained for the reviewing officer.
- Unfamiliar seals and authority names are translated and explained where needed.
- The original is always kept alongside the translation for reference.
Tips for a fast, clean order
A few small steps help your translation come back right the first time.
- Upload a clear, well-lit scan or photo with all four corners visible.
- Include every page, even blank or stamped reverse sides.
- Tell us the exact name spelling and the authority you are filing with.
- Group related documents into one order so they share a delivery time.
- Double-check that names match across every document before you submit.
- Choose 12-hour delivery if you are close to a deadline.
More in our guides: what a certified translation is, what a certificate of accuracy contains, notarized vs. certified vs. sworn translation, what certified translation costs and why translations get rejected.
Ready to order your certified translation?
Upload your document now and get a certified translation back within 24 hours for documents up to 3 pages, or in 12 hours with rush, at $22.99 per page.